Last updated
25 June 2025
This Privacy Policy explains how the Ipswich and Area Horticultural Association (IAHA) website (https://ipswich-allotments.org/) collects, uses, and protects your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable UK data protection laws.
1. Who We Are
This website is operated by the Ipswich and Area Horticultural Association (IAHA). If you have any questions about this policy or your data, you can contact us at:
Email: membership-iaha@gmail.com
2. What Personal Data We Collect
We may collect and store the following personal information:
- Name and email address (when you subscribe to our newsletter or fill out a form)
- IP address and browser information (via cookies—see our Cookie Policy)
- Membership details (if you are a registered member of IAHA)
- Any additional information you provide voluntarily through forms or emails
3. How We Use Your Data
We use your data for the following purposes:
- To send you updates, newsletters, and announcements (only if you have subscribed)
- To respond to your enquiries
- To manage memberships and event registrations
- To improve our website and member services
4. Lawful Basis for Processing
We process your data under one or more of the following lawful bases:
- Consent: when you voluntarily subscribe to our newsletter
- Contractual necessity: for members or event participants
- Legal obligation: if required to comply with applicable law
- Legitimate interests: such as improving our website or sending relevant updates to members
5. How We Store and Protect Your Data
- Data is stored securely on our website servers and protected using standard security measures.
- Email addresses for the newsletter are managed through [MailPoet or other tool – update this as applicable].
- We do not sell or share your personal data with third parties.
6. How Long We Keep Your Data
We will retain your personal data only for as long as is necessary:
- Newsletter subscriptions: until you unsubscribe
- Membership or event records: for the duration of your membership and up to 6 years for audit/legal reasons
- Enquiries: up to 12 months after resolution
7. Your Rights Under GDPR
You have the right to:
- Access the data we hold about you
- Request correction of any inaccurate data
- Request deletion of your data
- Withdraw your consent at any time (e.g., unsubscribe from newsletter)
- Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been violated
To exercise any of these rights, please contact us at [insert contact email].
8. Changes to This Policy
We may update this policy from time to time. Please check this page periodically for any changes. If the changes are significant, we will notify subscribers by email.
9. Contact Us
For questions or concerns about this Privacy Policy or your personal data, please contact:
Email: membership-iaha@gmail.com
Website: https://ipswich-allotments.org/